On Getting More Done

JakeStratham

New member
Oct 28, 2009
2,641
177
0
Location, Location
The more you get done, the more time you have and the more money you make.

Here's a simple way to make that happen:

Step 1: Buy one of these:


r-timer2.jpg



Step 2: Figure out how long a task should take you to complete.

Step 3: Set your timer and get to work.


This is nothing new. But if you're not doing it, you're probably taking too much time to complete tasks.

Here's a personal example:

I perform a certain activity for my business almost every day. It used to take me nearly 3 hours. Then, I came across Parkinson's Law. It states the following:

Work expands so as to fill the time available for its completion.

Sounds intuitive, right? But it was a revelation to me. So I bought a kitchen timer and figured out that my 3-hour task should only take 1 hour and 20 minutes.

I've been using the timer ever since, and with rare exception never miss that deadline.

I gained 1 hour and 40 minutes per day. In truth, I gained more because I perform the activity multiple times on certain days of the week. Once a week, I perform it 3 times. It used to be a very long day - one that I dreaded.

I shaved 5 hours off that workday. I use that extra time in other areas of my business to generate more income.

If you're not using a timer to set a deadline, try it for a week. You'll be floored by how much time you save.

If you're a web designer and typically spend a few hours to create a UI, give yourself 90 minutes. Set your timer and get to work.

If you're a freelance copywriter and usually take 4 hours to complete a case study, set your timer for 2 hours.

Do you design apps and spend at least 2 hours putting together a kick-ass wireframe? You know what to do... give yourself 45 minutes.

All of us have an inner perfectionist. The problem is, perfectionism prevents you from getting things done. It hurts your business because you ship less and make less money. It hurts your personal life because every extra hour needlessly spent on a task is an hour you can't spend with your family and friends.

Using a timer kills your inner perfectionist. You ship more, earn more money and gain more time.

I realize this tip sounds pedestrian. But don't dismiss it for its simplicity. Try it and track your progress.

Talking to clients on the phone and tired of hearing them ramble? Set a 10-minute deadline for each call. Building a sales funnel for your latest SaaS? Set aside 4 hours and get to work. Doing long-tail recon for a new authority site? Twenty minutes. Set your timer and get it done.

Personally, I like using a kitchen timer because I can see the countdown front and center. I can browse Amazon, check WF and take calls if I really want to. But the deadline is in front of my face.

Tick tock. Tick tock.


If you're still thinking to yourself, "Pfft. This isn't new"...


no-country-for-old-men-4.jpg



If you have a tip for getting more done, share it. I'm always looking for strategies to get more done. I'm sure other members are too.
 


I personally do time blocking with Google Calendar. It's not connected to Teamwork/Trello or anything (on purpose). It's just me seeing where my tasks are due for the week and then blocking it with the calendar each Sunday night for the week.

I also have things reoccuring on the calendar like client meetings, my programming learning time, my scheduled free times (which sounds lame but actually is proven to be more relaxing), getting groceries, dinner/cooking etc.

Client work can be unpredictable and internally there can be urgent things as well, but a schedule is just a plan and can always change. I had to learn to develop the skill of checking my planner to make sure when I could actually do something. In the case of like a client call dragging on you just ask to reschedule because it's cutting into your next block of time, if it's urgent obviously you stay on.
 
I do something similar when I'm writing, but instead of setting a countdown timer, I use a stopwatch instead. This allows me to record my time for each individual piece of content I write in a spreadsheet so that I have my writing hourly.

Being timed like this helps to maintain focus in a major way. If you get tempted to be distracted by something, you're immediately pulled back to the task at hand because of the clock.
 
I gave Rescue Time a try again about 2 months ago after having abandoned it about 4 or 5 years ago on my first attempt with it. This time around I'm actually training it and it has kicked my productivity way the hell up.

I have alerts set for different hours of productivity where I can check email, check Skype, or fuck off like I'm doing right this minute.

Funny how I thought it was so worthless the first time around, and this time after making sure to train it to know what is productive time for me and what isn't (on top of looking at the data to see where my time is going), it's like a whole new world.

Love it.