How the heck do you organize all these accounts and backlinks?

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palmvalley

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Jul 16, 2012
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OK I've set up my first two niche sites and working on backlinking now. I want to start a couple more niches once I get some of the basics down. My background is in marketing but I'm starting from zero with creating my own websites & SEO.

I am looking for some tips to organize (or even better, automate) all these accounts that I am creating (web 2.0 sites, article sites, etc.). All the account names and passwords are a nightmare. I have Last Pass which is great but how can you use it when you have multiple accounts with one site? How do you keep track of all the accounts and passwords?

And how do you track the backlinks and articles that you've submitted? Just in a big spreadsheet? Any other tools I'm missing? You guys that do this every day must have some good systems!

I've also been creating a separate account for each niche, is that always necessary?

Someday I hope to outsource most of this, and I'm willing to invest a bit (have outsources some articles so far), but want to figure out a system and learn the basics myself before handing it off to someone else. When you do outsource, how do you control the risk since someone else will have all your account logins and passwords?

Thanks!
:confused:
 


Thanks, I figured excel might just be the best tool.

I know these are pretty basic questions but this stuff is not my forte at all, and I'm finding it a little overwhelming. On the plus side, I think these are good beginner niches, there should be opportunities to monetize, I just need to start getting a little bit of traffic. I'm a decent writer so am continuing to work on content at the moment, it's just the tedious chore of creating all these new accounts and submitting articles and creating backlinks that is slowing me down.

I'm open to buying links as long as it's legit, I really want to do this the white hat way, it's just really hard for me to tell what is worth doing and what isn't.
 
Hey!

Try using Zoho Sheets or Google Docs, which can work like excel except it's online. (Alternatively, you can use excel too.)

Create a sheet just for your passwords. That's your master copy. Every time you create a new account, you can plug that in there. It's up to you how you arrange the columns and rows.

Create a sheet just for your affiliates. Put their names, URLs, contact details. This will help you keep track of all of them. It also gives you a database of future affiliates you can tap into every time you have a new product.

Create a sheet for your backlinks. Just include the article/blog and the link. You may also want to put dates so you can track how long and how many backlinks you have.

Create a sheet for the marketing efforts you've done like article writing, blog post commenting, etc. Again, you can put dates so you can keep track of how long it's been and how many you have.


Not only will these sheets help you keep track of info, but they will also show you where you may need work. For example, you notice that not as much marketing has been done as affiliate recruiting, you will know to focus on marketing a little bit more. That kind of thing.

Hope this helps!
 
For Lastpass, each time you create a new account at say Tumblr change the name or add something you can remember. Keep a naming convention.

like: blogger - sitename

so when you end up with 50 accounts you can still figure out what goes to where
 
Lots of helpful ideas, thanks! Will definitely get my tracking set up better so I will know what's working and what's not.

I thought with Last Pass that I could set up different "identities", say one for each niche. Then I could log in as Niche Identity 1 when I'm working on all he Niche 1 stuff, and it would automatically enter the user names and passwords for that niche. However I tried to do this and it didn't seem to work. Seems like there must be a way, say if two people are sharing a computer and both have facebook accounts.

I will definitely keep a master spreadsheet (Google docs would be handy so it's accessible anywhere, great idea) but the beauty of lastpass is that it enters the stuff for you, so you don't have to look it up each time and type it in.

Like the username naming convention idea! The problem I'm finding is that different sites seem to have different password requirements so it's a little harder with those.

Thanks guys!
 
palmvalley said:
I'm open to buying links as long as it's legit, I really want to do this the white hat way, it's just really hard for me to tell what is worth doing and what isn't.
Click to expand...

Well, anything done towards manipulating search engines ranking is technically blackhat. Just don't spam all over the place and you should be fine. Acquire quality and lasting backlinks from properties you can control. Age and grow your web 2.0 properties to increas authority/link juice and keep adding links/content.

Have you watched guerilla's webinars. Those are a valuable resource, specially for persons worried about "whitehat" techniques.

You'll never know what's working and what's not, mainly because:

1) Nobody will do the job for you.
2) Every SERP is different.

Do not be afraid to fail. Failure is part of success, and you won't find a winner strategy unless you fail multiple times.

Hope this helps.
 
Yup. As long as you continue taking action and learning from your mistakes. That's the key to success
 
LiamGallagher said:
Well, anything done towards manipulating search engines ranking is technically blackhat. Just don't spam all over the place and you should be fine. Acquire quality and lasting backlinks from properties you can control. Age and grow your web 2.0 properties to increas authority/link juice and keep adding links/content.

Have you watched guerilla's webinars. Those are a valuable resource, specially for persons worried about "whitehat" techniques.
Click to expand...

Very helpful, thank you! I've got my web 2.0 properties going now, and have set up a nice tracking spreadsheet so I know what I've done, and am watching my google analytics closely (just started getting tiny amount of organic search and ezine article traffic).

I've seen guerilla's webinars on analytics on You Tube, which were awesome. Can't wait to get more data so I can put them to use more! Are there any other webinars besides these two that I'm missing? Both were on the same topic.

Thanks!
 
I've found Excel to be the best tool. I don't like using google docs and such. It's just not as convenient.

I often alternate working on my laptop and desktop computers. I just keep the files I need in my Dropbox folder and then it's real easy accessing from both systems.
 
palmvalley said:
I thought with Last Pass that I could set up different "identities", say one for each niche. Then I could log in as Niche Identity 1 when I'm working on all he Niche 1 stuff, and it would automatically enter the user names and passwords for that niche. However I tried to do this and it didn't seem to work. Seems like there must be a way, say if two people are sharing a computer and both have facebook accounts.
Click to expand...

You can do it that way if you want... my wife and I have separate Lastpass accounts. We don't generally share a computer, but it makes life easier (for her) since I have a lot more accounts and I am paranoid about limiting the damage if one of our Lastpass accounts is compromised.

However, I do what tylerherman suggested. Just save a "new site" in Lastpass for each account that you set up. In the field where you enter a name for the site, you need to name it according to a convention depending on how you work. If you name your sites "niche 1 site 1" then Lastpass will sort your sites by niche. If you name them "site 1 niche 1" (my method) you'll be sorted by site.

Most important, figure out a plan for keeping track of it all now. Documenting all of your stuff later will be a pain in the neck.
 
Ignacio, I'm glad you clarified that because I didn't quite get it when tylerherman first posted. I was experimenting with groups. Didn't realize I could give each site a different name for each niche. Will play with this now, thanks!!
 
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